OAR 166-200-0300
Permitting, Licensing and Certifying

Permitting, Licensing and Certifying is responsible for the application, administration and oversight of permissions granted to or by the city.

(1)

Building Permit Applications — Minimum retention:

(a)

If permit issued, retain 2 years;

(b)

If no permit issued, retain 180 days.

(2)

Building Permits — Minimum retention:

(a)

Permits for completed structures, retain for the life of the structure;

(b)

Demolition permits, retain 10 years after demolition;

(c)

All other permits, retain 2 years after revoked or expired.

(3)

Concealed Weapons Permits — Minimum retention:

(a)

Denied applications and list of permits issued, retain 5 years;

(b)

All other records, retain 2 years.

(4)

Flood Plain Permits — Minimum retention:

(a)

Permits and elevation certificates, retain 10 years after the life of structure or until area determined not to be a flood plain, whichever is longer;

(b)

All other records, retain 10 years.

(5)

Industrial Pretreatment Permits — Minimum retention:

(a)

Permits, addenda, and modifications, retain permanently;

(b)

All other records, retain 5 years after expiration or revocation.

(6)

Liquor License Records — Minimum retention: 2 years after approval or denial.

(7)

National Pollution Discharge Elimination System Permits — Minimum retention:

(a)

Permit, addenda, and modifications, retain permanently;

(b)

All other records, retain 5 years after expiration or revocation.

(8)

Permit and License Records, City Issued* — Minimum retention: 3 years after expiration.

(9)

Right-of-Way Permit Records — Minimum retention:

(a)

Construction related records, retain 10 years after substantial completion [as defined by ORS 12.135 (Action for damages from construction, alteration or repair of improvement to real property)(3)] of project;

(b)

All other records, retain 2 years after expiration, revocation, or discontinuance of use.

(10)

Temporary Access/Construction Easement Records — Minimum retention: 2 years after easement expires.

(11)

Temporary Use Records — Minimum retention: 5 years after permit expiration.

(12)

Vehicle Title and Registration Records — Minimum retention:

(a)

Titles, retain until vehicle is sold or disposed of;

(b)

Registration records, retain until superseded or disposition of vehicle.

(13)

Water Pollution Control Facilities (WPCF) Permit Records — Minimum retention:

(a)

Permit, addenda and modifications, retain permanently;

(b)

All other records, retain 5 years after expiration or revocation.

(14)

Wetlands Removal and Fill Permits — Minimum retention: 30 years.

Source: Rule 166-200-0300 — Permitting, Licensing and Certifying, https://secure.­sos.­state.­or.­us/oard/view.­action?ruleNumber=166-200-0300.

166‑200‑0200
City Records 166‑200‑0205
Accounting — Bonds 166‑200‑0210
Accounting — Disbursements 166‑200‑0215
Accounting — Financial Reporting 166‑200‑0220
Accounting — Grants 166‑200‑0225
Accounting — Reconciliation 166‑200‑0230
Accounting — Revenue 166‑200‑0235
Administrative 166‑200‑0240
Airport 166‑200‑0245
Budgeting 166‑200‑0250
Building Records 166‑200‑0255
Communications and Distributions 166‑200‑0260
Compliance 166‑200‑0265
Contracts 166‑200‑0270
Information Management 166‑200‑0275
Legal 166‑200‑0280
Library 166‑200‑0285
Mayor/Council 166‑200‑0290
Municipal Court 166‑200‑0295
Payroll 166‑200‑0300
Permitting, Licensing and Certifying 166‑200‑0305
Personnel — Administration 166‑200‑0310
Personnel — Compensation and Classification 166‑200‑0315
Personnel — Medical 166‑200‑0320
Planning and Development 166‑200‑0325
Policy 166‑200‑0330
Professional Development 166‑200‑0335
Property Management — Hazardous Materials 166‑200‑0340
Property Management — Inventory 166‑200‑0345
Property Management — Maintenance and Disposition 166‑200‑0350
Public Safety 166‑200‑0355
Public Works — Engineering 166‑200‑0360
Public Works — Operations 166‑200‑0365
Public Works — Traffic Engineering 166‑200‑0370
Public Works — Wastewater and Water Treatment 166‑200‑0375
Recorder — Elections 166‑200‑0380
Recorder — General 166‑200‑0385
Reporting 166‑200‑0390
Risk Management — Claims 166‑200‑0395
Risk Management — Safety 166‑200‑0400
Scheduling 166‑200‑0405
Security
Last Updated

Jun. 8, 2021

Rule 166-200-0300’s source at or​.us