OAR 437-001-0057
Scheduling Inspections


The following rules are intended to predominantly focus enforcement activities on the places of employment that the director reasonably believes to be the most unsafe.

(1)

The Division will schedule programmed inspections according to a priority system based on written neutral administrative standards.

(2)

The Division will identify the most hazardous industries and places of employment through information obtained from the Department of Consumer and Business Services claim and employer files, the Bureau of Labor Statistics Occupational Injury and Illness Survey, the Bureau of Labor Statistics Census of Fatal Occupational Injuries, the Oregon Employment Department, and knowledge of recognized safety and health hazards associated with certain processes. Health hazards include carcinogens, lead, silica, toxic metals and fumes, vapors or gases, toxic or highly corrosive liquids or chemicals, chemical sensitizers, pesticides, fungicides, solvents, harmful physical stress agents, and biological agents.

(3)

Scheduling lists will be provided by the Division to its field offices, at least annually.

(4)

Scheduling Safety Inspections for Fixed Places of Employment.

(a)

The scheduling lists are compiled, using an electronic scheduling system, for safety enforcement managers to schedule inspections at fixed places of employment for each compliance officer. Written neutral administrative standards (the seven criteria listed below) are standardized using a statistical weighting method involving t-scores. These weighted scores are averaged across the seven criteria to create a composite score. This composite score is used to determine the position of each industry (using the 4-digit NAICS code) on the list from most to least hazardous. Table 1 (attached). Lists are divided into 10 tiers. Places of employment are randomly selected for inspection within each tier using the following percentages whenever a list is generated. The percentages will not be affected by the places of employment excluded in (4)(b) unless the number of exclusions makes it impossible to meet the target percentage. When that occurs, all remaining eligible places of employment will be selected. The scheduling lists will be sorted by field office.

(A)

30 percent of places of employment under the NAICS identified as Tier A.

(B)

25 percent of places of employment under the NAICS identified as Tier B.

(C)

20 percent of places of employment under the NAICS identified as Tier C.

(D)

15 percent of places of employment under the NAICS identified as Tier D.

(E)

12.5 percent of places of employment under the NAICS identified as Tier E.

(F)

10 percent of places of employment under the NAICS identified as Tier F.

(G)

7.5 percent of places of employment under the NAICS identified as Tier G.

(H)

5 percent of places of employment under the NAICS identified as Tier H.

(I)

2.5 percent of places of employment under the NAICS identified as Tier I.

(J)

No more than 0.05 percent of places of employment under the NAICS not otherwise identified in Tiers A through I.

(b)

Places of employment will be exempt from programmed inspections if any of the following conditions apply:

(A)

A location has received a comprehensive safety inspection within the previous 36 months.

(B)

A location has received Voluntary Protection Program (VPP) status.

(C)

A location is in its second year, or later, of the Safety and Health Achievement Recognition Program (SHARP).

(D)

A location has graduated from the Safety and Health Achievement Recognition Program (SHARP). Locations are exempt from inspection for 36 months after graduation.

(E)

A location has received two consecutive comprehensive safety inspections with no serious, willful, or egregious violations, and with no inspections of any type resulting in serious, willful, or egregious violations since the date of the first of the two consecutive comprehensive inspections.

(F)

A location has received certification as meeting the British Standards Institute’s OHSAS 18001 standards (Occupational Health and Safety Management Systems), or the ISO 45001 (International Organization for Standardization) standards. Evidence of certification must be provided before the start of an inspection.

(G)

A location has a MOD rate of 0.50 and they provide evidence to that effect before the start of an inspection.

(c)

The field office managers will provide each compliance officer a list of inspections that are assigned in descending order from tiers A through J. The compliance officer will make a reasonable effort to inspect each place of employment on that list prior to receiving another list; however, failure to inspect all places of employment on a list will not invalidate subsequent inspections. The compliance officer’s list will generally be followed in descending order but may be inspected in any order to use the compliance officer’s time efficiently.

(5)

Scheduling Safety Inspections for Construction and Forest Activities.

(a)

Construction and forest activities scheduling lists will be used by safety enforcement managers and compliance staff to focus enforcement efforts on employers with the most hazardous places of employment. Employers will be selected and placed on one of two lists based on the following criteria:

(A)

Construction List — The following written neutral administrative standards will be used to select and rank employers on this list. Construction employers that have one or more accepted disabling claims in the first 12 of the previous 18 months and are ranked in the top 500 construction employers. The employers on this list will be ranked statewide using violation history, weighted claims rate, and weighted claims count as described in subsection (b) of this section. The 500 employers with the most points will be placed on a list.

(B)

Forest Activities List — The following written neutral administrative standards will be used to select and rank employers on this list. Forest activities employers that have one or more accepted disabling claims in the first 12 of the previous 18 months and are ranked in the top 50 forest activities employers. The employers on this list will be ranked statewide using violation history, weighted claims rate, and weighted claims count as described in subsection (b) of this section. The 50 employers with the most points will be placed on a list.

(b)

Ranking Factors: Construction and forest activities employers are ranked using violation history, weighted claims rate, and weighted claims count. The rankings from each factor are combined to produce a score for each employer, and the employers are ranked based on their score. The top 500 construction employers will be on one list and the top 50 forest activities employers will be on another list:

(A)

Violation History- Employers with a violation history will be assigned points for each violation on citations that have become a final order within the previous 36 months. Willful violations are assigned five points, failure to abate violations four points, repeat violations three points, serious violations two points, and other-than-serious violations one point. Average points per citation will be determined with the employer having the most points receiving a ranking of one followed by the employer with the next highest points receiving a ranking of two, etc. Employers not inspected within 36 months are given a ranking of zero, that will put them at the top of this category.

(B)

Weighted Claims Count- Selected claims from the first 12 of the previous 18 months are assigned points based on the seriousness of the claim. These points are totaled for each employer. Employers are ranked on the total points with the employer having the most points receiving a rank of one, followed by the second highest weighted claims count receiving a ranking of two, etc.

(C)

Weighted Claims Rate- Employers are ranked in this category with the highest weighted claims rate receiving a ranking of one, followed by the second highest weighted claims rate receiving a ranking of two, etc. The weighted claims count described in (B) above is used to determine the claims rate.

(c)

The field office manager will provide selected compliance officers the construction and/or forest activities lists. The compliance officers will make a reasonable effort to locate and inspect those employers on the construction and forest activities lists, however failure to inspect all employers on a list will not invalidate subsequent inspections.

(6)

Scheduling Health Inspections for Fixed Places of Employment.

(a)

The scheduling lists are designed as an electronic scheduling system used by health enforcement managers to schedule inspections at fixed places of employment for each compliance officer. Places of employment will be listed by NAICS and randomly selected within each tier using the following percentages whenever a list is generated. The scheduling lists will be sorted by field office.

(A)

7.5 percent of places of employment under the NAICS identified as Tier A.

(B)

2.5 percent of places of employment under the NAICS identified as Tier B.

(C)

Not more than 0.05 percent of places of employment under NAICS not identified in Tiers A and B.

(b)

Places of employment will be exempt from programmed inspections if any of the following conditions apply:

(A)

A location has received a comprehensive health inspection within the previous 36 months.

(B)

A location has received Voluntary Protection Program (VPP) status.

(C)

A location is in its second year, or later, of the Safety and Health Achievement Recognition Program (SHARP).

(D)

A location has graduated from the Safety and Health Achievement Recognition Program (SHARP). Locations are exempt from inspection for 36 months after graduation.

(E)

A location has received two consecutive comprehensive health inspections with no serious, willful, or egregious violations, and with no inspections of any type resulting in serious, willful, or egregious violations since the date of the first of the two consecutive comprehensive inspections.

(F)

A location has received certification as meeting the British Standards Institute’s OHSAS 18001 standards (Occupation Health and Safety Management Systems). Evidence of certification must be provided before the start of an inspection.

(G)

A location has a MOD rate of 0.50 and they provide evidence to that effect before the start of an inspection.

(c)

The field office managers will provide each compliance officer a list of inspections that are assigned in descending order from the health scheduling lists. The compliance officer will make a reasonable effort to inspect each place of employment on that list prior to receiving another list; however, failure to inspect all places of employment on a list will not invalidate subsequent inspections. The compliance officer’s list will generally be followed in descending order, but may be inspected in any order to use the compliance officer’s time efficiently.

(7)

Scheduling Health Inspections for Nonfixed Places of Employment — An inspection may be scheduled when information such as recognized health hazards known to be associated with certain processes are reasonably thought to exist at a place of employment.

(8)

Random Inspections — The Division will conduct random inspections of places of employment that are scheduled and conducted under written neutral administrative standards. Program directives will be issued and changed when the director believes it necessary to preserve the random nature of the inspections.

(9)

Emphasis Inspections — An inspection may be made if the place of employment is included in a national or local safety or health emphasis program. Emphasis programs are established by identifying the most hazardous industries and processes through information obtained from the Department of Consumer and Business Services claim files, the Bureau of Labor Statistics Occupational Injury and Illness Survey, the Oregon Employment Department, and knowledge of recognized hazards associated with certain processes. Program directives will be issued to establish and describe emphasis programs and the written neutral administrative standards that will be used to schedule the inspections.

(10)

Farm Labor Housing Inspections — Farm labor housing is a national and local emphasis program. A list of all known farm labor housing locations will be sent to field offices annually. Locations may be selected and inspected in any order to make efficient use of available resources. Housing locations not on the list may also be inspected. Farm labor housing is not an agricultural operation; therefore, the agriculture exemption for employers of 10 or fewer permanent, year-round employees does not apply to farm labor housing inspections.

(11)

The Division will annually make reasonable efforts to notify, in writing, each employer whose place of employment is rated as one of the most unsafe places of employment, that there is increased likelihood of inspection of the employer’s place of employment and consultative services are available.

(12)

Agricultural employers with 10 or fewer permanent, year-round employees, both full-time and part-time, will be subject to scheduled inspections only if any of the following has occurred:

(a)

A valid complaint has been filed according to ORS 654.062 (Notice of violation to employer by worker), or

(b)

Within the preceding two-year period, an accident at the employer’s agricultural place of employment resulted in death or a serious disabling injury from a violation of the Oregon Safe Employment Act or rules adopted under the act, or

(c)

The employer and principal supervisors of the agricultural establishment have not annually completed at least four hours of instruction on agricultural safety or health rules and procedures. This instruction must be documented.

(A)

Instruction includes any instruction conducted or accepted by Oregon OSHA or instruction related to agricultural safety and health that is offered or approved by any public or private college, university, or governmental agency. The employer must maintain documentation of the instruction. The documentation must include the date, provider, subject, and duration of the instruction, and the signature of the person completing the instruction.

(B)

For purposes of these sections, the time period begins to run when the instruction is received, or

(d)

Within the preceding four-year period, the agricultural establishment has not had a comprehensive consultation by an individual acting in a public or private consultant capacity. For purposes of this section, the time period begins to run when the consultation is received, or

(e)

If the consultation was done and the agricultural employer has failed to correct violations noted in the consultation report within 90 days after receiving the report.

(13)

Evaluation of Enforcement Scheduling:

(a)

Each year Oregon OSHA will complete a summary evaluation of enforcement scheduling, including (but not limited to) the number of scheduled inspections and the basis for those inspections, the number of attempted scheduled inspections that could not be completed, and the results of those inspections.

(b)

At least every three years beginning by July 1, 2012, Oregon OSHA will assess the enforcement scheduling system and other available data to ensure that the scheduling system continues to accomplish its statutory purpose of predominantly focusing Oregon OSHA enforcement resources on those places of employment reasonably believed to be the most unsafe.
[ED. NOTE: To view attachments referenced in rule text, click here to view rule.]

Source: Rule 437-001-0057 — Scheduling Inspections, https://secure.­sos.­state.­or.­us/oard/view.­action?ruleNumber=437-001-0057.

437‑001‑0001
Model Rules of Procedure
437‑001‑0002
Notice to Interested Persons of Rulemaking
437‑001‑0005
Authority and Applicability of Rules
437‑001‑0010
Purpose and Scope of Rules
437‑001‑0015
Definitions
437‑001‑0020
Authority to Administer
437‑001‑0025
Liberal Construction
437‑001‑0030
Use of Gender and Number
437‑001‑0035
Occupational Safety and Health Rules
437‑001‑0045
Adoption, Amendment, or Repeal of Rules
437‑001‑0047
Voluntary Compliance Program, General
437‑001‑0050
Enforcement Program, General
437‑001‑0053
Preserving Physical Evidence at the Scene of an Accident
437‑001‑0055
Priority of Inspections
437‑001‑0057
Scheduling Inspections
437‑001‑0060
Advance Notice
437‑001‑0065
Right of Entry
437‑001‑0070
Inspection Warrants
437‑001‑0075
Opening Conference
437‑001‑0080
Inspection Without Employer or Employer Representative
437‑001‑0085
Employee Representation on Inspection Team
437‑001‑0090
Inspection Procedures
437‑001‑0096
Red Warning Notice
437‑001‑0099
Closing Conference
437‑001‑0135
Evaluation of Probability to Establish Penalties
437‑001‑0140
Evaluation of Severity to Establish Penalties
437‑001‑0145
Penalty for Other than Serious or Serious Violation
437‑001‑0155
Determination of Penalty — Failure to Correct
437‑001‑0160
Penalty Criteria — Repeat Violation
437‑001‑0165
Determination of Penalty — Repeat Violation
437‑001‑0170
Determination of Penalty — Failure to Report an Occupational Fatality, Catastrophe, or Accident
437‑001‑0171
Determination of Penalty — Failure to Register a Farm Labor Camp/Facility
437‑001‑0175
Determination of Penalty — Willful or Egregious Violation
437‑001‑0176
Determination of Penalty — Failure to Notify Employees of Advance Notice
437‑001‑0180
Determination of Penalty — Relating to Red Warning Notice
437‑001‑0201
Determination of Penalty — Relating to Field Sanitation
437‑001‑0203
Determination of Penalty — Relating to Violations Which Have No Probability and Severity.
437‑001‑0205
Citation and Notice of Penalty
437‑001‑0215
Employer Response to Citation and Notice of Penalty
437‑001‑0220
Payment of Penalties
437‑001‑0225
Penalty for Falsification
437‑001‑0230
Correction of Violation
437‑001‑0231
Abatement Verification
437‑001‑0235
Failure to Correct Violation
437‑001‑0240
Extension of Correction Date — Application
437‑001‑0245
Extension of Correction Date — Decision
437‑001‑0250
Extension of Correction Date — Revocation
437‑001‑0251
Extension of Correction Date — Hearing on the Application
437‑001‑0255
Requesting an Appeal and an Informal Conference
437‑001‑0265
Amendment, Reissue or Withdrawal of Citation
437‑001‑0270
Discretion To Prevent a Manifest Injustice
437‑001‑0275
Posting Requirements
437‑001‑0280
Posting on Selected Multi-Employer Jobsites
437‑001‑0285
Form and Content of a Complaint
437‑001‑0290
Division Action on Complaints
437‑001‑0295
Discrimination Complaint
437‑001‑0400
Application for a Variance
437‑001‑0405
Interim Order Relating to a Variance
437‑001‑0410
Administrative Action on Variance Application
437‑001‑0411
Hearings for Variance Applications
437‑001‑0415
Criteria for Variance Approval
437‑001‑0420
Decision on Variance Request
437‑001‑0425
Employer’s Duty to Meet Variance Terms
437‑001‑0430
Modification or Revocation of a Variance
437‑001‑0435
Effect of a Variance Granted by the U.S. Secretary of Labor
437‑001‑0450
Voluntary Compliance Consultative Services
437‑001‑0455
Application for Consultative Services
437‑001‑0460
Consultation
437‑001‑0700
Recording Workplace Injuries and Illnesses
437‑001‑0704
Reporting Fatalities, Catastrophes, Injuries and Illnesses to Oregon OSHA
437‑001‑0706
Recordkeeping for Health Care Assaults
437‑001‑0740
Falsification or Failure to Keep and Post Records or Make Reports
437‑001‑0742
Recordkeeping Variances and Exceptions
437‑001‑0744
Rule Addressing COVID-19 Workplace Risks
437‑001‑0760
Rules for All Workplaces
437‑001‑0765
Safety Committees and Safety Meetings.
437‑001‑0800
Application Procedures
437‑001‑0805
Application Review
437‑001‑0810
Grant Awards
437‑001‑0830
Authority for Rules
437‑001‑0835
Purpose of Rules
437‑001‑0840
Applicability of Rules
437‑001‑0845
Definitions
437‑001‑0850
Administration of Rules
437‑001‑0855
Assistance Available under the Worksite Redesign Program
437‑001‑0860
Eligibility for Worksite Redesign Assistance
437‑001‑0865
Procedure to Use the Worksite Redesign Program
437‑001‑0870
Application Review
437‑001‑0875
Grant Awards
437‑001‑0880
Program Evaluation
437‑001‑0885
Audits
437‑001‑0890
Sanctions
437‑001‑0895
Issuance/Service of Sanction Orders
437‑001‑1005
Authority and Applicability of Rules
437‑001‑1010
Purpose and Scope
437‑001‑1015
Definitions
437‑001‑1020
General Requirements
437‑001‑1025
Notification of Services
437‑001‑1030
Requests for Services
437‑001‑1035
Loss Prevention Services
437‑001‑1040
Required Loss Prevention Services
437‑001‑1050
Self-Insured and Group Self-Insured Employer Loss Prevention Assistance
437‑001‑1055
Self-Insured and Group Self-Insured Employer Loss Prevention Programs
437‑001‑1060
Self-Insured and Group Self-Insured Employer Loss Prevention Effort
437‑001‑1065
Penalty Provisions for Insurers
Last Updated

Jun. 8, 2021

Rule 437-001-0057’s source at or​.us